GPAS Copy Monitor

Photocopiers are now a ubiquitous and vital tool for public and private organisations. Although the initial purchase cost of sophisticated machines can be high this can turn out to be only a small fraction of the administrative and consumable costs associated with running the equipment on a day-to-day basis.

The control and recovery of such costs is now becoming a crucial requirement for many organisations. Carrying out this task can be a logistical and accounting nightmare in a large organisation. The sheer number of users and different types of copy jobs means a disproportionate amount of time can be spent accounting for relatively small value transactions.

Salford Software solution

The Salford Software GPAS Copy Monitor solution allows organisations to control, monitor and/or charge for photocopying. It extends the core functionality of our GPAS print accounting system to allow for the recovery of photocopying costs.

It provides the following benefits:

• Offers truly unified print/copy accounting
• Integrates seamlessly with GPAS
• All activity logged to the GPAS audit trail
• Requires minimal maintenance
• Fast, contextless identification of users

When Copy Monitor is connected to a photocopier, users are prevented from making copies until they have authenticated. Easy-to-follow screens mean the user is prompted every step of the way, informing them how much credit they have available in their GPAS account, what the cost per page is, and how many copies are possible.

Copy Monitor is fully integrated with all GPAS management tools, so your photocopying can be controlled from the desktop as easily as your network printing.

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